Office Shortcuts

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To choose a presentation display mode: select Windows + P, whether you’re giving a presentation or are using multiple monitors, it’s simple to switch settings

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Use windows + Plus Sign or Minus Sign: The Plus Sign key (+) zooms you in, the Minus Sign key (-) zooms you out. This lets you see small text on a webpage or to check out the pixels in a photo

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To refresh or update the active window on your PC press F5, this is really useful if you are using the internet.

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To minimise all open windows on your PC and show the desktop press Windows + D, or if you use a Mac press Option + Apple + M to de-clutter your screen.

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Ctrl + Z (Apple + Z if you use a Mac):  this is the shortcut for undo; it’s a really speedy way of reversing mistakes or restoring accidentally deleted files. Try it!

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Ctrl + A selects everything (Apple + A if you use a Mac): the contents of an entire open email message, folder, Word document, current Excel sheet contents or even internet page.

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In Word, to insert the current date in to a document select Alt + Shift + D. To insert the current time, use Alt + Shift + T.

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Use Ctrl + B to bold text, Ctrl + I to italicise text and Ctrl + U to underline text. This works with most text editors, including versions in browsers.

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Use Ctrl + K to insert a hyperlink into a document, including online text editors.

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Use Ctrl + P to print in any application, including web browsers. Use Ctrl + S to save a document and Ctrl + O to open a previously saved document. Ctrl + F can be used to find anything within the document!

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When delivering a PowerPoint presentation, it may sometimes be helpful to blank the screen

Use ‘B’ for a black screen or ‘W’ for a white screen

Please see the following short video

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When in a Microsoft application such as Word, use Control H to ‘Find and Replace’

You can find and replace word(s) with other word(s) and even find special characters

Please see the following short video

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In Word, to create a new page you can either;

 – use Control and Enter

 – use Page Break from the Insert ribbon

Please see the following short video

 

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In Word, use shortcuts as a quick and easy way to apply formatting:

 – use Control B for bold

 – use Control I for italics

 – use Control U for underline

Please see the following short video

 

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In Word, use Control Spacebar to quickly remove all the styles, text effects and font formatting in your document

Please see the following short video

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Two important features in Word are Undo and Redo:

Use Control Z to undo the previous action and use Control Y to repeat the previous action.

Please see the following short video