MCT Hints and Tips

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Hints and Tips
Word
Add a document information Field To include information about a document, such as its file name or the date it was last saved or printed, use the following key words. filename filesize createdate savedate printdate numwords numchars revnum edittime author lastsavedby 1. Select the word and press CTRL + F9 to convert it to a field. 2. Position the insertion point in the key word and press F9 to update it. 3. If you have more than one field in your document, press CTRL + A to select the entire document and then press F9 to update all fields.
OUTLOOK Add a Custom Field in Outlook Contacts There may be information specific to your organisation’s business that it would be more convenient to store with other contact information, such as the date a contact was last invoiced, or who should receive newsletters etc. You may have entered this information in the Notes section, or even maintained a separate list in another application, however with Custom Fields you can track this for each contact, and you can perform an advanced search for contacts based on this extra information.

1. Open an Outlook contact.
Outlook 2003	Outlook 2007
2. Click the All Fields tab on the contact window (the last tab).	2. Click All Fields in the Show group of the Contact tab on the ribbon.
3. Click the New button at the bottom of the window that appears.

4. In the New Field dialogue box, type a name for the field in the Name box.
5. From the Type list, select a field type and an option from the Format list, and click OK.
For each contact you wish to complete these new fields for, make sure Select from User-defined fields in folder is selected in the All Fields window, click Value and enter the required information. Save and Close your contact form.